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Job Description - TESRS - Accountant II (Reopen) (00047414)

 

Job Description 

TESRS - Accountant II (Reopen) (00047414) 

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Organization: TEXAS EMERGENCY SERVICES RETIREMENT SYSTEM 

Primary Location: Texas-Austin 

Work Locations: 

TESRS State Office 

208 E. 10th St 

 Austin 78701

   

Job: Business and Financial Operations 

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Employee Status: Regular 

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Schedule: Full-time Standard Hours Per Week: 40.00 

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Travel: Yes, 5 % of the Time 

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State Job Code: 1014  

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Salary Admin Plan: B 

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Grade: 16  

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Salary (Pay Basis): 4,252.00 - 4,252.00 (Monthly) 

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Number of Openings: 1 

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Overtime Status: Non-exempt 

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Job Posting: Feb 13, 2025, 5:07:03 PM 

 

Description

 

If you have previously applied, there is no need to reapply. You application is still being considered for this position. 

Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.

 

Texas Emergency Services Retirement System (TESRS)
Accountant II
State Classification: Accountant II (Class Code 1014) B16
Functional Title: Accountant

TO APPLY:

Applications can be submitted using Work In Texas (WIT) or CAPPS, however; if the application is submitted using WIT, applicants must also complete and submit the supplemental questions in CAPPS to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en to register or login. In all cases a resume must be submitted along with the application.

PLEASE NOTE: That this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly. All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application will be considered incomplete. Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields.

ABOUT TESRS’S OFFICE

The Texas Emergency Services Retirement System is a pension system for volunteer firefighters and first responders in Texas. Click here to see an inside look at the Texas Emergency Services Retirement System office!

PHYSICAL WORK ADDRESS

Thomas J Rusk Bldg-208 E 10th St, Suite 309, Austin TX 78701

TESRS OFFERS:
 

  • Telecommuting options after probationary period has been successfully completed;

  • Work-life balance;

  • Up to 96 hours of accrued vacation per year;

  • 96 hours of accrued sick leave per year;

  • 12 holidays + other optional holidays per year;

  • Free downtown Austin parking; and

  • Paid comprehensive medical insurance for full-time employees; State of Texas pays 50% of the premium costs for dependents.

GENERAL DESCRIPTION: The Accountant II position is responsible for performing routine (journey-level) bookkeeping/accounting work for the agency, participating departments and members of the pension system. Work involves processing agency invoices, receiving reports, encumbrances, payment vouchers, entering vendor transactions in USAS and MIP, analyzing data coming from the pension system, preparing reports, and maintaining documents. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. This position is responsible for the following primary duties:

  • Maintains and balances financial statements, reports, schedules and exhibits.

  • Prepare, review, and process journal entries in Centralized Accounting and Payroll/Personnel System (CAPPS) and in the Uniform Statewide Accounting System (USAS).

  • Processes invoices for payment.

  • Prepares and processes payment on cash, purchase, travel and related vouchers.

  • Collects, processes, and records revenue for deposit.

  • Audits accounting and financial documents for accuracy and compliance with departmental policies and procedures and state and federal statutes.

  • Classifies, codes, posts, and balances financial and accounting documents and records.

  • Researches and reconciles discrepancies in accounts, bank statements, or appropriation balances; and reports findings.

  • May prepare periodic analyses of fund balances and expenditures.

  • May prepare technical reports on estimates, cost data, and budget items.

  • Prepares deposit slips, enters deposits in USAS, and maintains cash control records.

  • Maintains accounting files and repots such but not limited to voucher registers, USAS reports, and payment vouchers including related documentation.

  • Analyzes monthly pension payments and reconciles discrepancies from prior payments.

  • Researches returns of pension payments via returned warrants or direct deposits, and enters warrant cancellations or replacement warrants when necessary.

  • Performs periodic entry into ABEST.

  • Performs account receivable follow up calls with departments who have not submitted timely payments.

  • Records checks received from department in MIP.

  • Maintains vendor files in MIP.

  • Reconciles Membership Reconciliation Reports, State Credit Card Statements and pass through payments.

  • Responds to inquires concerning invoices, MRR’s and direct deposits.

  • Assists Chief Financial Officer.

  • Assists Accounting Firm.

  • May assist in making recommendations for improvements, adaptations, or revisions to the accounting system and accompanying procedures.

  • May maintain accounting files and reports.

  • Archives paper and electronic documents.

  • May conduct an annual inventory of equipment and property.

  • Provides customer support, over the telephone and via email.

  • Performs related work as assigned.

WORK HOURS Eight-hour work schedule between 8:00 a.m. to 5:00 p.m., 40-hour week, Monday – Friday with occasional work schedule variance when necessary. Hours may change based on business need. This position may be eligible for telecommuting after successful completion of probationary period. Employees must have a secure, dedicated workspace with Internet service, ability to maintain a reliable consistent work schedule, and be available during regular business hours.

 

 

Qualifications

 

QUALIFICATIONS

MINIMUM QUALIFICATIONS

  • 30 hours college coursework in Accounting, Finance, or related field or graduated from High School or GED with two-year accounting work experience.

  • Two (2) years bookkeeping/accounting work experience reconciling receipts, invoices and processing payments.

  • Two (2) years bookkeeping/accounting work experience using a personal computer and related office equipment.

  • Two (2) years bookkeeping/accounting work experience using spreadsheets on a personal computer.

  • Two (2) years of experience in customer service, preferably in accounting administration.

  • Two (2) years of experience in public pension, retirement or financial services administration.

  • Two (2) years of experience in administrative support.

  • Experience with financial documents, including paying invoices, purchase orders, receipts bank and credit card statements and related document.

  • Experience reconciling and compiling deposits.

  • State of Texas Uniform Statewide Accounting System (USAS) experience.

  • Experience using Microsoft Office Suite software, Word, Excel, Teams, Outlook and PowerPoint.

  • State of Texas Centralized Accounting and Payroll/Personnel System (CAPPS) Financial experience.

  • State of Texas Identification Number System (TINS) experience.

  • Experience using Accounting based software and/or system.

  • Experience with records retention.



PREFERRED QUALIFICATIONS
 

  • Graduation from an accredited four-year college or university with major coursework in accounting, finance operations, or a related field is generally preferred. Experience and education may be substituted for one another.

 
Knowledge, Skills, and Abilities
 

Knowledge of:

  • Pertinent Federal, State, and local laws, codes and regulations.

  • Generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems.

  • Theories, principles, and practices of accounting.

  • Experience with accounting software such as CAPPS, USAS, and MS Excel.

  • Budget preparation and administration.

  • Experience with State of Texas payment processing.

  • General office procedures

  • Principles of good customer service.

Ability to:

  • Work accurately with numerical data.

  • Follow written and oral instructions.

  • Communicate effectively orally and in writing.

  • Use sound decision-making and judgment skills and appropriately apply and interpret existing law, rules, policies and procedures.

  • Work well independently, and as a member of a team.

  • Maintain effective working relationships and have a customer service orientation.

  • Prioritize and manage multiple tasks.

  • Problem solves.

  • Work under pressure and meet deadlines.

  • Plan and manage own work.

  • Maintain confidentiality and security of information.

  • Work under minimal supervision and exercise initiative.

  • Current in- office and work-from-home scheduling includes the ability to work in the office or telecommute from an appropriate workspace in your home.

Skill in:

  • State of Texas Uniform Statewide Accounting System (USAS) experience.

  • Experience using Microsoft Office Suite software, Word, Excel, Teams, Outlook and PowerPoint.

  • State of Texas Centralized Accounting and Payroll/Personnel System (CAPPS) Financial experience.

  • State of Texas Identification Number System (TINS) experience.

  • Microsoft Office Word (formatting, headers/footers, mail merges and tables)

  • Microsoft Office Excel (formulas, tables, pivot tables)

  • Microsoft Office Outlook (manage multiple inboxes, archive documents, rule setting)

  • Adobe Acrobat PDF (create and edit PDFs)

  • DocuSign or other form of electronic signature software preferred.

  • Problem solving/troubleshooting and researching information.

  • Using office equipment such as personal computers, printers, facsimile, scanner and multi-line telephone system.

  • Patience and Courtesy.

 
MILITARY’S PREFERENCE:
 
To receive veteran's preference a copy of your DD214 (Member 4) is required.
 
Veterans, Reservist or Guardsmen with an MOS or additional duties that fall within the essential duties of the job position or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications. All active duty, reservists, guardsmen, and veterans are encouraged to apply if they meet the qualifications for this position.
 
If selected for the position the following must be provided for proof of military’ preference:

  • Veteran must provide form DD 214

  • Surviving Spouse or Orphan must provide DD 1300 or DD 214.  

Military Occupational Specialty (MOS) codes that may correspond to the state classification title for this position are listed on the State Auditor’s Office Job Descriptions; click on the occupational category for the position. Additional MOS can be found at the State Auditor’s Office Military Crosswalk Guide. The Texas Veterans Commission provides helpful employment information Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
 
Work in Texas (WIT) applicants must complete the supplemental questions be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.
 
PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application will be considered incomplete. Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields.
 
The TESRS’s Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, martial status, disability, gender identity.

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